Privacy Policy

1. Who We Are

Nova Imperium operates group accountability and structured productivity programmes for freelancers, consultants and remote workers across Ireland. Our registered office is at 71 Baggot Street Lower, Dublin 2, D02 P593, Ireland. We can be contacted at [email protected] or by telephone at +353 1 588 1388.

Nova Imperium is the data controller for personal data collected through this website and through our programme operations.

2. What Personal Data We Collect

We collect personal data in the following circumstances:

• Contact form submissions: name, email address, telephone number and the content of your message.
• Programme participation: contact details, professional information relevant to your participation in a cohort, and notes made during sessions where you have consented to this.
• Website usage: technical data including IP address, browser type, pages visited and time spent on pages, collected via cookies where you have consented to analytics cookies.

3. Legal Basis for Processing

We process your personal data on the following legal bases under the General Data Protection Regulation (GDPR) as applied in Ireland:

• Consent: where you have given clear consent, for example by ticking the privacy checkbox on our contact form or by accepting analytics cookies.
• Contract: where processing is necessary to fulfil a contract with you or to take steps at your request before entering into a contract.
• Legitimate interests: where processing is necessary for our legitimate business interests, such as improving our services, provided those interests are not overridden by your rights and interests.
• Legal obligation: where we are required to process data to comply with a legal obligation.

4. How We Use Your Data

We use the personal data we collect to:

• Respond to enquiries submitted through our contact form
• Administer your participation in a Nova Imperium programme cohort
• Communicate with you about programme sessions, scheduling and related matters
• Improve our website and services through analytics data (where consented)
• Comply with legal and regulatory obligations

We do not use your personal data for automated decision-making or profiling.

5. Data Sharing

We do not sell your personal data to third parties. We may share your data with:

• Service providers: third-party companies that assist us in operating our website and delivering our services, such as email service providers and video conferencing platforms. These providers are bound by data processing agreements and are not permitted to use your data for their own purposes.
• Legal authorities: where required by law or in response to a valid legal request from a competent authority.

6. Data Retention

We retain personal data for as long as necessary to fulfil the purposes for which it was collected, including for the purposes of satisfying any legal, accounting or reporting requirements. Contact form enquiries that do not lead to a programme relationship are retained for up to twelve months. Programme participant data is retained for up to three years following the end of participation. We will delete or anonymise your data upon your request, subject to legal retention obligations.

7. Your Rights

Under GDPR and Irish data protection law, you have the following rights:

• Right of access: you may request a copy of the personal data we hold about you.
• Right to rectification: you may request correction of inaccurate or incomplete data.
• Right to erasure: you may request deletion of your personal data in certain circumstances.
• Right to restriction: you may request that we restrict processing of your data in certain circumstances.
• Right to data portability: you may request a copy of your data in a structured, machine-readable format.
• Right to object: you may object to processing based on legitimate interests.
• Right to withdraw consent: where processing is based on consent, you may withdraw that consent at any time.

To exercise any of these rights, please contact us at [email protected]. We will respond within one month of receiving your request.

8. Complaints

If you have concerns about how we handle your personal data, you may lodge a complaint with the Data Protection Commission of Ireland, which is the supervisory authority for data protection in Ireland. Contact details are available at www.dataprotection.ie.

9. Cookies

We use cookies on this website. Please see our Cookie Policy for full details of the cookies we use and how to manage your preferences.

10. Changes to This Policy

We may update this privacy policy from time to time. The date at the top of this page indicates when the policy was last updated. We encourage you to review this policy periodically.

11. Contact

For any questions about this privacy policy or our data practices, please contact us at:
Nova Imperium
71 Baggot Street Lower, Dublin 2, D02 P593
Email: [email protected]
Phone: +353 1 588 1388